Automatic Invoice Import
Supplier invoices arrive by email and enter the ERP on their own, checked and with the PDF attached.
- Never pay for what you did not receive
- Lower cost per invoice
- No posting errors
Dashboard
Overview
23 October 2026 · Week 4 of the month
09:42:18
updated at 09:42 · next in 15 s
Validated · all time
4 812
4 731 ✓ 81 ✗
Validated · weekly
214
209 ✓ 5 ✗
Validated · today
37
36 ✓ 1 ✗
Success rate · weekly
97,7%
214 invoices this week
Recent activity
See all →Tintas Mondego FT A-8812.pdf
Imported successfully
Eletrica do Lis 88213.pdf
Imported successfully
nc48.pdf
The document does not belong to this company. Buyer VAT no.: 501 915 060 | Company: 500 000 000
Transportes Arouca 2026-311.pdf
Imported successfully
Grafica Ribeirinha FR 5521.pdf
Imported successfully
Tintas Mondego FT A-8812.pdf
Document already exists: cancelled
pagamentos_de_servicos (24).pdf
Document is not a valid invoice (the AI classified it as another kind of document).
Climatecnica Beira FT 902.pdf
Imported successfully
Lusovidro FT 2026-4410.pdf
Imported successfully
Licence
AI: documents used 1 284 / 3 000
43% used
See details →
Updates
Installed version v1.8.2
● Up to date
Update automatically
Check now →Change history
Connections
EMPRESA_DEMO
faturas@empresa-demo.pt
EMPRESA_DEMO
\\srv-arquivo\faturas
EMPRESA_DEMO
OneDrive · Faturas/Fornecedores
FT 2026-1187 Ferragens Atlântico.pdf
Ferragens Atlântico, Lda
Av. da Liberdade, 410 · 4710-251 Braga
NIF 509 412 330
INVOICE
FT 2026/1187
21/10/2026
Customer: Empresa Demo, SA · NIF 500 000 000
M8x60 hex bolt456,00
M8 flat washer96,00
10 mm nylon wall plug168,00
Hex key set325,00
Net 1 045,00
VAT 23% 240,35
1 285,35 €
ATCUD: JJ7KX3PM-1187
Ferragens Atlântico, Lda
- Supplier VAT no....
- Date...
- ATCUD...
- VAT 23%...
- Order...
1 285,35 €
Every invoice matched to its order.
The Purchases Panel suggests the open order for each purchase. Try it: choose, pair, mark and link.
- Total purchases
- ...
- Total orders
- ...
- Difference to link
- ...
Total purchases
39 652,71 €
Total orders
31 905,40 €
Difference
7747,31 €
Purchases
8
Orders
4
Purchases by supplier
Supplier orders 2
Filter by PO no...
Purchase linesclick to pair4
Order lines
What you gain day to day.
20 h → 40 minto post 100 invoices
Never pay for what you did not receive
Invoice, order and receipt checked: differences are held back.
Lower cost per invoice
The team stops typing and only handles exceptions.
No posting errors
Tax number validated, data read from the QR Code and the PDF always filed.
Post 100 supplier invoices
−19 h 20
of time given back, every time
30× fasterToday20 h
type them one by oneIAF40 min
review only the exceptionsCheck invoice, order and receipt
−4 h 45
of time given back, every time
20× fasterToday5 h
three documents, hunting for differencesIAF15 min
automatic 3-way matchFind an old invoice
−14 min
of time given back, every time
15× fasterToday15 min
folders and inboxesIAF1 min
search the archive
Illustrative example · real figures are measured in the assessment
Results from day one.
Import PDF
AIOnlineDrag files or browse
Single files or a whole folder
Settings
Connection / Database
Invoices by email · EMPRESA_DEMO
Target folder on the server
C:\IAF\Faturas
Optional. If empty, the selected connection's folder is used.
The IAF will process the file: AT QR Code first, AI if needed. The result appears in the Logs.
01Receives them where they arrive.
Local and network folders, OneDrive, email or upload in the panel. The same file never comes in twice.
Drafts
AIOnlineDefault DB13 draft(s)DocumentSupplierReasonTotalDateFT 902/2026516 208 447Supplier missing1 714,37 €23/10/2026FT A/8840Tintas Mondego, SAItem missing386,12 €22/10/2026FR 2026/0311Transportes Arouca, LdaTotals don't match912,40 €22/10/2026Batch: 14 invoices2 imported · 12 to resolveMulti-invoice214,35 €21/10/2026INV-20261017Nordlys Tools ASForeign currency18 400,00 kr17/10/2026FT 2026/4471502 718 330Company not identified73,80 €16/10/2026FT 77/2026Papelaria Sado, LdaVAT rate missing58,22 €15/10/2026FT 2026A3/81Papelaria Sado, LdaItem missing121,07 €14/10/2026FT 2026/1203Ferragens Atlântico, LdaTotals don't match642,95 €13/10/2026FT 5530/26Gráfica Ribeirinha, LdaItem missing1 208,00 €10/10/2026FR 2026/0298Transportes Arouca, LdaTotals don't match455,10 €09/10/2026FT 2026/4402Lusovidro, SAItem missing2 310,46 €08/10/2026FT 889/2026516 208 447Supplier missing604,00 €07/10/202602Only exceptions stop.
The AT QR Code first; without a QR, AI reads the invoice. Missing supplier or totals that don't match: it stays as a draft, nothing is lost.
Drafts
AIOnlineDefault DB13 draft(s)DocumentSupplierReasonTotalDateFT 902/2026516 208 447Supplier missing1 714,37 €23/10/2026FT A/8840Tintas Mondego, SAItem missing386,12 €22/10/2026FR 2026/0311Transportes Arouca, LdaTotals don't match912,40 €22/10/2026Batch: 14 invoices2 imported · 12 to resolveMulti-invoice214,35 €21/10/2026INV-20261017Nordlys Tools ASForeign currency18 400,00 kr17/10/2026FT 2026/4471502 718 330Company not identified73,80 €16/10/2026FT 77/2026Papelaria Sado, LdaVAT rate missing58,22 €15/10/2026FT 2026A3/81Papelaria Sado, LdaItem missing121,07 €14/10/2026FT 2026/1203Ferragens Atlântico, LdaTotals don't match642,95 €13/10/2026FT 5530/26Gráfica Ribeirinha, LdaItem missing1 208,00 €10/10/2026FR 2026/0298Transportes Arouca, LdaTotals don't match455,10 €09/10/2026FT 2026/4402Lusovidro, SAItem missing2 310,46 €08/10/2026FT 889/2026516 208 447Supplier missing604,00 €07/10/2026Supplier missingFT 902-2026.pdfSupplier
516208447Climatécnica Beira, LdaRua da Fábrica, 183500-207ViseuPTSupplier not linked yet: search or create below
Document
FT 902/20262026-10-21FTLines
Ref. (PHC)Supp. ref.DescriptionQtyUnitUnit priceDisc%D2%VAT%TotalIncl. VATCLI-SPLIT-35MSZ-AP35Wall split 3.5 kW2EA548002310961 348,08CLI-SUP-01SUP-PAR-40Wall bracket 40 cm2EA38,500237794,71+ create in PHCTUB-CU-1/4-3/8Copper pipe 1/4 + 3/812M18,40023220,8271,58Read from the document
Due: 2026-11-20 · Currency: EUR
Only the due date and withholding reach PHC. The rest has no field on the purchase document and stays here to check.
✓ SaveReread lines with AIDeleteFT 902-2026.pdfOpen separately ↗
Climatécnica Beira, Lda
Rua da Fábrica, 18 · 3500-207 Viseu
NIF 516 208 447
INVOICE
FT 902/2026
21/10/2026
Customer: Empresa Demo, SA · NIF 500 000 000
MSZ-AP35 · 2 un1096
SUP-PAR-40 · 2 un77
TUB-CU-1/4-3/8 · 12 m220,8
Net 1 393,80
VAT 23% 320,57
1 714,37 €
ATCUD: JJ7KX3PM-902
03Correct and post.
Next to the PDF: validate the VAT number in VIES, create the supplier and post in PHC. Try it.
Dashboard
AIOnlineOverview
Refresh23 October 2026 · Week 4 of the month
09:42:18
updated at 09:42 · next in 15 s
Service running1 folder watched · 2 email connections● OnlineValidated · all time
4 812
4 731 ✓ 81 ✗
Validated · weekly
214
209 ✓ 5 ✗
Validated · today
37
36 ✓ 1 ✗
Success rate · weekly
97,7%
214 invoices this week
Recent activity
See all →23/10/2026 | 09:38QROneDriveTintas Mondego FT A-8812.pdf
Imported successfully
23/10/2026 | 09:31AIEmailEletrica do Lis 88213.pdf
Imported successfully
23/10/2026 | 09:20QREmailnc48.pdf
The document does not belong to this company. Buyer VAT no.: 501 915 060 | Company: 500 000 000
23/10/2026 | 09:12QRManualTransportes Arouca 2026-311.pdf
Imported successfully
23/10/2026 | 08:57AIOneDriveGrafica Ribeirinha FR 5521.pdf
Imported successfully
23/10/2026 | 08:51EmailTintas Mondego FT A-8812.pdf
Document already exists: cancelled
23/10/2026 | 08:40EmailAIpagamentos_de_servicos (24).pdf
Document is not a valid invoice (the AI classified it as another kind of document).
22/10/2026 | 18:05QREmailClimatecnica Beira FT 902.pdf
Imported successfully
22/10/2026 | 17:44QROneDriveLusovidro FT 2026-4410.pdf
Imported successfully
Licence
● Valid287 days leftAI: documents used 1 284 / 3 000
43% used
See details →
Updates
Installed version v1.8.2
● Up to date
Update automatically
Check now →Change history
Connections
EMPRESA_DEMO
faturas@empresa-demo.pt
EMPRESA_DEMO
\\srv-arquivo\faturas
EMPRESA_DEMO
OneDrive · Faturas/Fornecedores
04Follow everything.
The service status, the day's and week's validated invoices, the success rate and the connections.
Anturio IAF redrawn from its real screens, with fictitious suppliers.
Every document is logged.
- imported untouched, this week
- 97%
- imported untouched, this week
- read from the AT QR Code
- 902
- read from the AT QR Code
- read by AI, without a QR
- 382
- read by AI, without a QR
Try it: click Success or Errors to filter.
Import Logs
From
01/10/2026 00:00
To
dd/mm/yyyy --:--
Result
All
Sort
Newest
Processing history
1 284 recordsThe sectors where it counts most.
AI Agents that complement it.
How many invoices are still keyed in by hand?
We show you IAF reading your suppliers' invoices.